Information to gather before arranging cargo inspection

Identify the purpose

Explain whether you need a quantity check, visible-condition record, loading supervision, damage survey or another defined inspection. The purpose determines the attendance and evidence required.

Identify the shipment

Give the goods description, shipment or lot reference, quantity and location. Explain whether all of the cargo will be accessible.

Agree the criteria

Provide the relevant specification, contract requirement or inspection instructions. Distinguish checks on visible condition from tests of properties that cannot be assessed by observation.

Arrange access and attendance

Name the party who can authorise access and state when the cargo will be available. Loading or discharge supervision needs to be arranged before the activity takes place.

Confirm the report

Agree the findings, photographs, quantity records and other evidence needed. If sampling or testing is required, confirm the method, laboratory arrangements and any required recognition separately.

Preparation checklist

• Inspection purpose and intended use of the report
• Shipment identification, quantity and location
• Criteria and characteristics to check
• Access contact, date and reporting requirements

Updated 26 October 2026. This guide provides general operational information; the service proposal defines the work for each assignment.